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Basic information about the HJPC Secretariat

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Background

The Secretariat was established in June 2004 by transferring 30 employees and assets from the former OHR’s Independent Judicial Commission (IJC). This has become the basis for further institutional development of the Secretariat, which has been providing support to the Council in all areas specified by law, including:

  • the appointment of judicial office holders, 
  • discipline of judges and prosecutors, 
  • preparation of Council sessions and implementation of decisions, 
  • training of judges and prosecutors, 
  • judicial administration and statistics, 
  • information and communication technologies, 
  • budgets of judicial institutions, 
  • judicial reform projects.

Competencies of the Secretariat

The professional, financial and administrative tasks for the Council are performed by the Secretariat of the Council, under the guidance of the President and two Vice-Presidents.

The duties of the Secretariat include, among other things, administrative support, legal, financial and other research enabling the Council to discharge its mandate in accordance with the law, as well as strategic advice on issues related to the mandate of the Council.

Also, the Secretariat prepares draft decisions to be adopted by the Council, carries out the decisions of the Council and regularly reports to the Council on its activities. The Secretariat is responsible for preparing annual budget and annual report of the Council, which are  reviewed by the President and two Vice-Presidents.   
 
Menagement of the Secretariat

The Secretariat of the Council has a Director and Deputy Director, who are reporting to the Council. Director and Deputy Director are appointed and removed by the Council in accordance with the provisions of the Law on Civil Service in the Institutions of Bosnia and Herzegovina. The mandate of the Director and Deputy Director may be renewed every four years.

The Director is responsible for the overall performance of technical, financial and administrative activities of the Secretariat, for the execution of the budget approved by the Council, as well as for other tasks, as decided by the Council.

The Deputy Director is responsible for overseeing the preparation of the Council sessions and the implementation of the decisions of the Council, as well as for other tasks, as decided by the Council. Deputy Director acts on the Director’s behalf in his/her absence.

Organisational structure

The Secretariat has the following internal structure:

 

Staff structure

The Secretariat has its staff enabling it to effectively discharge its functions under the law. The civil servants in the Secretariat are appointed and removed by a Committee comprised of a member of the Council designated by the Council, the Director and Deputy Director, in accordance with the provisions of the Law on Civil Service in the Institutions of Bosnia and Herzegovina. The staff of the Secretariat other than civil servants is appointed and removed by a Committee comprised of a member of the Council designated by the Council, the Director and Deputy Director, in accordance with the legislation of Bosnia and Herzegovina governing labour relations.

The Book of Rules on Internal Organisation and Classification of Jobs foresees 102 positions, 83 of which are currently filled. The recruitment process is in line with the budget and decisions of the competent authorities restricting the growth of the number of employees in state institutions, despite the fact that the needs have outgrown the current number of employees. Given the size and complexity of its operations, insufficient staffing level is exactly one of the biggest challenges that the Secretariat is facing in carrying out its functions.

Overview of staff education levels in the Secretariat 

In addition to its permanent staff, the Secretariat currently employs 55 other staff members of various profiles (programmers, ICT technicians, analysts, and other.), who are working on project activities directly implemented by the Council and who are paid from project budgets. There are three projects that are currently underway:

  • Judicial Efficiency Project; 
  • Support for BiH Judiciary Project - Prosecutorial capacity building in the criminal justice system;   
  • EU IPA Project (IPA 2012/2013).


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