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FAQ About the Secretariat

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1. What is the role of the HJPC BiH Secretariat?

The professional, financial and administrative tasks for the Council are performed by the Secretariat of the Council.

2. How is the Secretariat structured?

The Secretariat of the Council has a Director, Deputy Director and nine (9) departments.

3. What are the departments of the Secretariat?

  • European Integration and Strategic Planning Department  
  • Information and Communication Technology Department 
  • Judicial Administration Department  
  • Administration and Personnel Department 
  • Finance and Accounting Department  
  • Department for Judicial Budgets and Donor Funding  
  • Judicial Documentation Centre  
  • Appointments Department  
  • Legal Department

4. Who appoints Director of the Secretariat?

Director is appointed and removed by the Council in accordance with the provisions of the Law on Civil Service in the Institutions of Bosnia and Herzegovina (Official Gazette of Bosnia and Herzegovina, no 19/02, 35/03 and 4/04). 

5. What is the key role of the Director of the Secretariat?

  • Through regular meetings with the Deputy Director and in other ways ensures proper coordination of activities carried out by the Secrtariat departments, and proposes appropriate measures to the Collegium and the Presidency, as and when necessary; 
  • Every  three months reports to the Council on the status of implementation of the HJPC Strategy, in a manner approved by the President; 
  • In close collaboration with the Deputy Director, ensures that all departments of the Secretariat have, within available resources, adequate staff, organised in a way that they can provide effective support to the Council and its bodies. The Director, upon consultation with the Deputy Director, proposes to the Collegium changes of the systematisation of jobs, as and when necessary;
  • Continuously monitors the internal working environment and working conditions in the Secretariat and, if necessary, proposes to the Collegium measures for improvement;
  • Drafts and proposes for approval by the Council the necessary internal rules and regulations relating to the preparation and execution of the budget; 
  • Ensures monitoring of all laws, by-laws and internal regulations governing the preparation and execution of the HJPC budget; 
  • Proposes to the Presedency a budget reallocation, if necessary due to change in HJPC priorities and/or unanticipated savings or expenses during the course of a fiscal year; 
  • Every month reports to the Council on budget execution, in a manner approved by the President; 
  • Signs or authorises other staff member in the Secretariat to sign documents necessary for budget execution; 
  • Drafts and proposes for approval by the Council the necessary internal rules and regulations relating to the preparatiopn and execution of donor-funded projects; 
  • Proposes to the Presedency a budget reallocation for donor-funded projects; 
  • Ensures monitoring of all relevant laws, grant agreements and internal regulations governing budget execution for donor-funded projects; 
  • Every month reports to the Council on implementation of donor-funded projects; 
  • Signs or authorises other member project or Secretariat staff to sign documents necessary for project budget execution.

6. Is the Director of the Secretariat allowed to attend Council meetings?

The Director and his or her designate have the right to attend all meetings of the Council as participants.

7. Is the Director of the Secretariat entitled to vote at Council meetings?

The Director and his or her designate have no right to vote at meetings of the Council. They may express their opinion on all issues on the agenda.

The Director may also propose and include items on the agenda.

8. What is the number of staff in the HJPC Secretariat?

The Secretariat currently employs 83 permanent staff members, enabling the Secretariat to effectively discharge its functions under the law. The civil servants in the Secretariat are appointed and removed by the Director, in accordance with the provisions of the Law on Civil Service in the Institutions of Bosnia and Herzegovina. The staff of the Secretariat other than civil servants are appointed and removed by the Director, in accordance with the legislation of Bosnia and Herzegovina governing labour relations.

9. How are the appointments to the HJPC BiH regulated?

All appointments to the Secretariat are regulated by Article 28, paragraph 2 of the Law on   Civil Service in the Institutions of Bosnia and Herzegovina, whereas Article 51, paragraph 2 of the Law governs the removal of staff in the Secretariat.

The Director or his/her designate is always a member of the selection committee referred to in Article 24, paragraph 2 of the Law on Civil Service in the Institutions of Bosnia and Herzegovina Director. The nature and the content of all open competitions conducted in accordance with Article 26, paragraph 1 of the Law on Civil Service in the Institutions of Bosnia and Herzegovina are decided by the Director. 

10. Who decides on the employee salaries in the HJPC Secretariat?

Employee salaries in the HJPC Secretariat are governed by two laws: the Law on Salaries and Allowances in the Institutions of Bosnia and Herzegovina and the Law on Salaries and Other Allowances in Judicial and Prosecutorial Institution at the level of Bosnia and Herzegovina.


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